The Segal Institute for Clinical Research recruitment team is looking for quality people, because our continued success has lead to our growth. Please fill out the form below and copy and paste your resume. Someone will be in touch with you shortly.

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OPEN POSITIONS

Reports to: Business Development Director
Department: Administration

Summary:

The Contract and Budget Specialist is under the direction of the Business Development Director and is responsible for preparing, maintaining, and negotiating clinical trial contracts and budgets along with business development responsibilities. This position will work with other department representatives as a necessary function of the job.in order to help ensure utilization maximization.

ESSENTIAL JOB FUNCTIONS

  • Help review contracts and budgets and negotiate with sponsors/CROs
  • Create budgets and complete RFI’s and RFPs
  • Review fully executed contracts for underutilization and follow up with sites
  • Complete feasibilities
  • Follow up on feasibilities and in all areas of pipeline report
  • Maintenance of pipeline report
  • Follow up on broker reports
  • CRM creation and maintenance
  • Study broker report maintenance and analysis
  • Participate in study launches
  • Communicate budget allowances to study teams
  • Invoice for all retrospective items identified by collections team including transportation, community outreach, RV and other areas of underutilization
  • Assist In amending of all our contracts relative to transportation fees, community outreach and any other area that are outdated
  • Follow up with requested justifications, refusals and stalling techniques

EDUCATION AND TRAINING REQUIREMENTS

  • Bachelors’ degree
  • Two years of clinical research experience in contracts, budgets and business development
  • Phase 1 experience
  • Excellent Excel skills and CRM management experience
  • Ability to prioritize multiple timelines and tasks
  • Strong communication skills
  • Ability to work in a deadline driven, fast-pasted environment

Nothing in this position description restricts management’s rights to assign or reassign duties and responsibilities to this position at any time.

APPLY

Reports to: Rater Supervisor and Clinical Operations
Department: Medical & Clinical

Summary:

The Clinical Rater is responsible for administering various psychometric efficacy scales, as well as completing interviews/ratings on study participants specific to several study protocols. This person will perform interview/ratings on study subjects to determine current levels of functioning and to create a clinical impression of the study subject’s current presentation throughout the duration of the trials. Clinical interviewing skills are a must, as well as knowledge of DSM IV and 5 diagnoses.

DUTIES & ESSENTIAL JOB FUNCTIONS:

  • Administer clinical efficacy scales on subjects with various diagnoses such as ADHD, Alzheimer’s Disease, Bipolar Disorder, Major Depressive Disorder, Substance Use Disorders and Schizophrenia.
  • Perform diagnostic evaluations.
  • Gather information from prospective subjects through a prescreening interview and determine eligibility for research trials across all SICR’s independent sites.
  • Submit accurate data utilizing Good Clinical Practices (GCP) and identified scoring conventions.
  • Prioritize minimizing placebo response and focus on quality data collection.
  • Work with SICR Principal Investigators and coordinators in initiating assessments, and assist them with data query completion and data clarification.
  • Assist in maintaining site specified levels of recruitment across all SICR’s independent sites.
  • Maintain all appropriate logs in a timely manner.
  • Interact with Sponsors, Study Monitors and Medical Monitors from pharmaceutical companies in a professional manner.
  • Follow Sponsor, or protocol, specific requirements and applicable SICR internal SOPs and guidelines.
  • Utilize technology required to conduct remote assessments.
  • Review all medical records.
  • Manage subject crises with professionalism and clinical expertise.
  • Attend all required investigator meetings and internal SICR meetings; expected travel is 10-15%.
  • Travel to various SICR locations as needed.
  • Successfully complete all sponsor-assigned training through web-portals and meetings to obtain rater certification on specified scales.
  • Participate in monthly rater meetings, ongoing rater calibration and training.
  • Perform other related duties incidental to the work described therein.

MINIMUM QUALIFICATIONS:

  • Master’s Degree or higher in a Psychology related area unless otherwise specified
  • Superior patient interview and diagnostic skills
  • Clinical assessment experience preferred
  • Bilingual English/Spanish preferred

Nothing in this position description restricts management’s rights to assign or reassign duties and responsibilities to this position at any time.

APPLY

Reports to: Site Leader/Physician Investigator
Department: Medical & Clinical

Summary:

The Clinical Research Coordinator initiates, conducts, completes and reports clinical studies/trials. Assign and coordinate activities of study sites to ensure protocol, regulatory and Standard Operating Procedures (SOP) and Good Clinical Practice (GCP) compliance. Develop solutions to complex problems that impact the timely and accurate conduct of clinical research.

DUTIES & ESSENTIAL JOB FUNCTIONS:

  • Participate in protocol reviews; evaluate the protocols, study designs and risk to subject population.
  • Help determine staff, facility, and equipment availability; assess study population/availability.
  • Liaison with health-care professional/providers to determine best recruitment practices for study.
  • Participate in preparation and negotiation of study budget.
  • Review, critically evaluate and comment on study contracts/agreements.
  • Schedule and/or coordinate pre-study site visits with Sponsor/CROs.
  • Schedule study-related meetings and training sessions; provide instruction to study team for specific study assignments; educate staff regarding scientific aspects of study; train ancillary staff regarding clinical staff.
  • Identify and schedule screening procedures and review results; monitor enrollment goals and modify recruitment strategy as needed.
  • Identify potential subjects from review of existing protected health information based on inclusion/exclusion criteria.
  • Recruit subjects according to IRB/protocol approved methodologies; consent subjects including discussion of treatment and intervention alternatives and ensure that Informed Consent forms are properly signed before the start of the study.
  • Prepare and organize space for study related equipment and supplies.
  • Perform subject interviews and assessments at study visits for data required by protocol.
  • Assess and ensure subject safety throughout participation in trial.
  • Conduct study-related non-medical/behavioral assessments/interventions; Conduct study procedures/interventions (appropriate licensure may apply).
  • Determine appointments per protocol; Schedule subjects for appointments.
  • Contact outside health-care providers to obtain follow-up information; Communicate with subjects to obtain follow-up information.
  • Monitor study team compliance with required study procedures and GCP standards.
  • Extract data from source documents; Complete Case Report Forms (CRFs) or database entries; Audit for accuracy and correct CRFs; Resolve sponsor queries; Provide/create source documentation tools for subjects’ charts/records.
  • Record and document protocol deviations; Communicate with PI and Sub-Investigators about changes in the trial.
  • Order and receive drug/device supplies; Dispense drug/device supplies (calculate dosage as needed) as directed by the CRC; Maintain files of drug/device dispensation, compliance and return.
  • Ensure proper collection, processing, shipment of specimens, and documentation; Communicate with laboratory, Principal Investigator, and sponsor regarding laboratory findings.
  • Compose and submit continuing review/amendments/close-out information to the IRB; Schedule and prepare for monitor visits; Prepare and respond to sponsor or FDA audits.
  • Audit documents and pertinent files and prepare for storage; Archive documents for study per sponsor/government/institutional requirements.
  • valuate team effort at site; Document “drop outs” (e.g. causes, contact efforts).
  • Develop and implement knowledge of regulatory affairs and/or issues; maintain a high level of expertise through familiarity of clinical literature and/or attending continuing education classes, conferences, seminars, and project team meetings.
  • Develop and implement teaching tools for subjects and families; serve as an advocate for the subjects and their families.
  • Attend recruitment meetings when instructed.
  • Perform other related duties incidental to the work described herein.

Accounts Receivable:

  • Completing NPFs within 24 hours of consenting a new patient.
  • Completing CTNs within 24 hours of an admission.
  • Completing visit logs at the end of each day including utilization of each grey cell.
  • Verifying patients before consenting.
  • Reviewing the monthly ICF and Randomization Report for referral accuracy.
  • Reporting Hospital Census data.
  • Completing SICR Additional Procedure/Additional Hospitalization forms.
  • Reporting changes to the Weekly Performance Report by Friday of each week.

Regulatory:

  • Obtaining signature from PI – IRB forms, FDF, protocol signature page, IB receipt (if applicable).
  • Obtaining signature from Sub-Investigators (doctors).
  • Obtaining signature from administrator for IRB waiver.
  • Obtaining signature from administrator for hospital manual.
  • Obtaining PI signature when we receive amended protocol and IB receipt (if applicable).
  • Upon receipt review data on CDs (after study closure) and return to regulatory.
  • Obtain PI signature on IND safety reports and send to regulatory for new studies (see attached e-mail).

Advertising and Marketing:

  • E-mailing enrollment opening or closing before a study begins and when a study closes.
  • Updating the ASR on the 1st and 15th of every month.
  • Communicating advertising needs.
  • Communicating the need for study or company flyers.

Administration:

  • Supplying check requests by Thursdays for the following week’s visits.
  • CSubmitting accurate hospital census information at the end of each business day.
  • Completing registrations for investigator meetings prior to the meeting.
  • Completing petty cash request form, with all receipts.
  • Maintaining a list of all supplies required by the site (i.e. cigarettes, patient candy…).
  • Completing time sheets and emailing it to administration (must be signed by manager).
  • Returning all patient checks that need to be voided (if the patient has not picked it up and 90 days have passed).

Nothing in this position description restricts management’s rights to assign or reassign duties and responsibilities to this position at any time.

APPLY

Reports to: Site Leader/Physician Investigator
Department: Medical & Clinical

Summary:

The Clinical Research Coordinator initiates, conducts, completes and reports clinical studies/trials. Completes and maintains regulatory documents for clinical studies/trials to ensure protocol, regulatory to ensure protocol, regulatory and Standard Operating Procedures (SOP) and Good Clinical Practice (GCP) compliance. Develop solutions to complex problems that impact the timely and accurate conduct of clinical research. The position requires strong written communication skills, attention to detail, ability to meet multiple and changing deadlines, the ability to interact with a variety of people and to consult numerous sources for information in order to prepare documents and assist with responses to IRB and sponsor questions that are compatible with numerous policies and procedures. Incumbent must be able to work in a very busy interactive environment with frequent interruptions and to perform tasks accurately and quickly.

DUTIES & ESSENTIAL JOB FUNCTIONS:

  • Participate in protocol reviews; evaluate the protocols, study designs and risk to subject population.
  • Help determine staff, facility, and equipment availability; assess study population/availability.
  • Liaison with health-care professional/providers to determine best recruitment practices for study.
  • Participate in preparation and negotiation of study budget.
  • Review, critically evaluate and comment on study contracts/agreements.
  • Schedule and/or coordinate pre-study site visits with Sponsor/CROs.
  • Schedule study-related meetings and training sessions; provide instruction to study team for specific study assignments; educate staff regarding scientific aspects of study; train ancillary staff regarding clinical staff.
  • Identify and schedule screening procedures and review results; monitor enrollment goals and modify recruitment strategy as needed.
  • Identify potential subjects from review of existing protected health information based on inclusion/exclusion criteria.
  • Recruit subjects according to IRB/protocol approved methodologies; consent subjects including discussion of treatment and intervention alternatives and ensure that Informed Consent forms are properly signed before the start of the study.
  • Prepare and organize space for study related equipment and supplies.
  • Perform subject interviews and assessments at study visits for data required by protocol.
  • Assess and ensure subject safety throughout participation in trial.
  • Conduct study-related non-medical/behavioral assessments/interventions; Conduct study procedures/interventions (appropriate licensure may apply).
  • Determine appointments per protocol; Schedule subjects for appointments.
  • Contact outside health-care providers to obtain follow-up information; Communicate with subjects to obtain follow-up information.
  • Monitor study team compliance with required study procedures and GCP standards.
  • Extract data from source documents; Complete Case Report Forms (CRFs) or database entries; Audit for accuracy and correct CRFs; Resolve sponsor queries; Provide/create source documentation tools for subjects’ charts/records.
  • Record and document protocol deviations; Communicate with PI and Sub-Investigators about changes in the trial.
  • Order and receive drug/device supplies; Dispense drug/device supplies (calculate dosage as needed) as directed by the CRC; Maintain files of drug/device dispensation, compliance and return.
  • Ensure proper collection, processing, shipment of specimens, and documentation; Communicate with laboratory, Principal Investigator, and sponsor regarding laboratory findings.
  • Compose and submit continuing review/amendments/close-out information to the IRB; Schedule and prepare for monitor visits; Prepare and respond to sponsor or FDA audits.
  • Audit documents and pertinent files and prepare for storage; Archive documents for study per sponsor/government/institutional requirements.
  • valuate team effort at site; Document “drop outs” (e.g. causes, contact efforts).
  • Develop and implement knowledge of regulatory affairs and/or issues; maintain a high level of expertise through familiarity of clinical literature and/or attending continuing education classes, conferences, seminars, and project team meetings.
  • Develop and implement teaching tools for subjects and families; serve as an advocate for the subjects and their families.
  • Attend recruitment meetings when instructed.
  • Perform other related duties incidental to the work described herein.
  • Be familiar with HIPAA regulations.

Accounts Receivable:

  • Completing NPFs within 24 hours of consenting a new patient.
  • Completing CTNs within 24 hours of an admission.
  • Completing visit logs at the end of each day including utilization of each grey cell.
  • Verifying patients before consenting.
  • Reviewing the monthly ICF and Randomization Report for referral accuracy.
  • Reporting Hospital Census data.
  • Completing SICR Additional Procedure/Additional Hospitalization forms.
  • Reporting changes to the Weekly Performance Report by Friday of each week.

Regulatory:

  • Obtaining signature from PI – IRB forms, FDF, protocol signature page, IB receipt (if applicable).
  • Obtaining signature from Sub-Investigators (doctors).
  • Obtaining signature from administrator for IRB waiver.
  • Obtaining signature from administrator for hospital manual.
  • Obtaining PI signature when we receive amended protocol and IB receipt (if applicable).
  • Upon receipt review data on CDs (after study closure) and return to regulatory.
  • Obtain PI signature on IND safety reports and send to regulatory for new studies (see attached e-mail).

Advertising and Marketing:

  • E-mailing enrollment opening or closing before a study begins and when a study closes.
  • Updating the ASR on the 1st and 15th of every month.
  • Communicating advertising needs.
  • Communicating the need for study or company flyers.

Administration:

  • Supplying check requests by Thursdays for the following week’s visits.
  • CSubmitting accurate hospital census information at the end of each business day.
  • Completing registrations for investigator meetings prior to the meeting.
  • Completing petty cash request form, with all receipts.
  • Maintaining a list of all supplies required by the site (i.e. cigarettes, patient candy…).
  • Completing time sheets and emailing it to administration (must be signed by manager).
  • Returning all patient checks that need to be voided (if the patient has not picked it up and 90 days have passed).

Nothing in this position description restricts management’s rights to assign or reassign duties and responsibilities to this position at any time.

APPLY

Reports to: Chief Scientific Officer Dept: Medical and Clinical

Summary:

As a Psychiatrist/Investigator, you will be responsible for the conduct of the clinical trials. In this unique position you will work very closely with various medical and regulatory Sponsor personnel to ensure the health and welfare of study participants.

Summary of Essential Job Functions:

  • Responsible for protecting the rights, safety and welfare of study participants.
  • Responsible for ensuring that the clinical trial is conducted according to the investigational plan and all applicable regulations
  • Review and evaluate protocols and provide clinical and scientific support.
  • Interact with regulatory bodies as relevant to clinical operations.
  • Attend clinical study initiation and investigators meetings.
  • Determine that inclusion/exclusion criteria are applicable to the study population.
  • Perform psychiatric evaluations, physical examinations, review lab data, ECGs and other medical information to ensure volunteers are medically and mentally fit upon entering the study.
  • Perform on-study and post-study physical examinations to monitor the physical and mental well being of volunteers throughout the study.
  • Complete Abnormal Involuntary Movement Scale (AIMS) and other movement scales as needed on subjects in the clinical study.
  • Evaluates all available clinical data (including laboratory and ECG reports) in accordance with the study protocol.
  • Performs clinical pre-screening of potential volunteers to identify for a suitable clinical study.
  • Provides vacation coverage as assigned.

Competencies

  • Communication Proficiency.
  • Decision Making.
  • Ethical Conduct.
  • Personal Effectiveness/Credibility.
  • Problem Solving/Analysis.
  • Thoroughness.

Travel

The position requires some travel between outpatient and inpatient sites and to attend national Investigators Meetings.

Education and Experience:

  • Medical degree.
  • One to Three years of professional experience.

Additional Eligibility Qualifications:

  • M.D. or D.O. degree.
  • Board Eligible or Board Certified Psychiatrist.
  • Bilingual preferred (English/Spanish)
  • Must have and maintain a current Controlled Substances Registration Certificate from the U.S. Drug Enforcement Administration.
  • Must have and maintain a current Physician License and Controlled Substance License from the State.
  • Must have and maintain a valid driver’s license, maintain automobile insurance coverage and have access to an automobile.
  • Clinical research experience preferred.

Nothing in this position description restricts management’s rights to assign or reassign duties and responsibilities to this position at any time.

APPLY


Reports to: Controller
Department: Administration

Summary:

Join one of the largest neuroscience networks of sites in the USA as IT Support Specialist. Segal Trials, an expanding network of research sites is seeking an IT specialist as its needs grow and as the industry is rapidly evolving.

The IT Support Specialist is responsible for all aspects of help desk support and technical assistance. They must address a wide variety of user issues, including software problems, hardware failures, and network issues. They are responsible for creating and maintaining user accounts and information.

Essential Job Functions:

  • Assist users with hardware, such as desktop computers and phones, printers, scanners, and software program
  • Create and manage all users phone extensions
  • Track all instances of support by creating IT tickets using ticket-tracking software
  • Update the status of each ticket as they successfully assist each user with their issues
  • Keep current systems updated and running smoothly
  • Upgrade the system and its components when the need arises
  • Conduct research and provide cost analysis data when upgrading or purchasing new hardware, software or equipment
  • Managing multiple projects simultaneously while maintaining high customer service standard
  • Communicate complex concepts to a general audience

REQUIREMENTS:

  • Bachelor’s degree in Business, Computer science or Information systems
  • Two years of experience
  • Have a working knowledge of common information technologies and systems
  • Ability to problem solve
  • Present technical Information
  • Process Improvement
  • Software Maintenance
  • Software Testing
  • Create and maintain Vendor relationships
  • Software and Network Performance Tuning
  • Technologically savvy
  • Enjoys assisting others
  • Excellent communication skills
  • Keep up to date on the latest developments and trends in the industry

Nothing in this position description restricts management’s rights to assign or reassign duties and responsibilities to this position at any time.

APPLY

Reports to: Marketing Manager
Department: Marketing

Summary:

Segal Trials is hiring an energetic Marketing and Advertising Assistant. If you want an opportunity to work in Marketing at one of the largest US Neuroscience Medical Research site networks, our Marketing and Advertising position is a great way to start.

The Marketing and Advertising Assistant will be responsible for multiple tasks associated with corporate promotions and patient recruitment initiatives. He or she will obtain direction from the Marketing Manager.

Essential Job Functions:

  • Assist with marketing strategies, recruitment & advertising campaigns, including creative and ad placements
  • Assist with social media planning, content curation & management
  • Assist in coordinating various marketing strategies, including direct mail, emails, print ads, community outreach, networking, online ads, social media, online listings, etc.
  • Assist with marketing & recruitment related reports
  • Assist with presentation & community outreach initiatives
  • Assist with company events & meetings
  • Organize incoming referrals for call center
  • Organize portal metrics to help us determine how many leads we have by status
  • Assist with patient recruitment
  • Help build CRM by storing and managing contact information within CRM
  • Create thank you letters for individuals who complete studies
  • Assist the Marketing department with any day to day administrative tasks required

Qualifications:

  • Degree or experience in marketing, digital marketing, public relations and/or communications
  • Proficiency in Microsoft Word, Excel, Power Point, Adobe Photoshop & Adobe Illustrator REQUIRED.
  • Excellent organizational skills
  • Detail oriented & proactive
  • Excellent communication skills verbal and written
  • Ability to multi-task, prioritize and think strategically
  • Able to interact in an enthusiastic outgoing manner with management
  • Able to work independently and as a motivated team player

Nothing in this position description restricts management’s rights to assign or reassign duties and responsibilities to this position at any time.

APPLY

Reports to: Inpatient Manager
Department: Medical & Clinical

Summary:

The Phlebotomist will be the one who draws blood from patients, collects a variety of other specimen samples as well as label the blood vials that you have filled. You will also be responsible for bringing all blood and specimen samples to the laboratory either in the hospital you are working in or locally in the area.

Summary of Essential Job Functions:

  • Verifies patient identification
  • Collect blood samples from patients by performing venipunctures and/or fingersticks
  • Label vials with patient names and dates
  • Practice proper patient identification, especially when working on hospital floors
  • Tracks collected samples by initialing, dating, and noting times of collection
  • Maintain daily tallies of sample collections performed
  • Decipher the best method for drawing blood depending on the specific patient
  • Transport all specimen samples to a nearby laboratory
  • Centrifuge blood samples, depending on if this is allowed in the state you are working in
  • Expect to work with a large number of patients varying in age and health status
  • Be friendly, courteous and sympathetic when it comes to working with patients
  • Keep phlebotomy cart or station well-organized at all times
  • Practice infection control standards at all times when working with patients and equipment
  • Vital assessment
  • Electrocardiogram Procedures
  • Filing laboratory Documents
  • Urine Drug Screens procedures
  • Urine Pregnancy Test procedures
  • Laboratory shipment including Dry Ice

Skills And Qualifications:

  • Able to analyze information
  • Attention to detail
  • Knowledge of good laboratory practices
  • Quality control
  • Good communications skills
  • Great customer service skills
  • Team player attitude
  • Ability to remain focus under stressful situations

Education:

  • Associates degree in science or health-related field
  • Phlebotomist Certification

Experience:

At least one year of practical experience

Nothing in this position description restricts management’s rights to assign or reassign duties and responsibilities to this position at any time.

APPLY