The Segal Institute for Clinical Research recruitment team is looking for quality people, because our continued success has lead to our growth. Please fill out the form below and copy and paste your resume. Someone will be in touch with you shortly.

  • Please copy and paste resume here or upload it below.
  • Accepted files: pdf|doc|docx|rtf
  • Would you like to be notified with future recruitment emails and texts from Segal Trials.
  • This field is for validation purposes and should be left unchanged.
 

OPEN POSITIONS

Reports to: Site Administrator/Inpatient Site Manager

Summary:

The Licensed Practical Nurse will be expected to understand the full complement of duties typically assigned to an LPN at Segal Institute for Clinical Research and to execute these tasks as needed.

Summary of Essential Job Functions:

  • Provide bedside care
  • Administer medications and document therapeutic effects
  • Take vital signs (temperature, blood pressure, pulse and respiration)
  • Assist with resident comfort
  • Perform other tasks as assigned

Skills And Qualifications:

  • Active Florida LPN license
  • Current CPR
  • Experience with psychiatric patients and chemically dependent patients preferred.
  • Must have a clear background screening
  • The ability to read and communicate in English both verbally and in writing
  • Working knowledge of Nurse Practice Acts
  • Valid Driver’s License

Nothing in this position description restricts management’s rights to assign or reassign duties and responsibilities to this position at any time.

APPLY

Reports to: Site Lead & Site Manager
Department: Clinical

Summary:

The Clinical Research Assistant is responsible for assisting the research coordinator and other staff with completing protocol procedures and processing laboratory samples for shipment. Promote good clinical practices (GCP) in the conduct of clinical investigations. All duties carried out by the research assistant are done so in accordance with company policies, SOPs, GCP, and applicable local, state and federal regulations.

Primary Responsibilities:

  • Perform medical diagnostic tests such as electrocardiograms, blood pressure checks, etc.
  • Collect and process blood and urine samples per protocol requirements.
  • Professionally interact with subjects, visitors, staff, and other healthcare professionals.
  • Maintain laboratory inventory.
  • Sanitize and stock treatment rooms and exam rooms.
  • Dispose of and replace biohazard waste in lab and exam rooms per OSHA requirements.
  • Perform administrative tasks as needed.
  • Troubleshoot any study issues.
  • Articulate all pertinent issues to the Site Lead, Site Manager, and/or PI.
  • Maintain timely source documentation.
  • Complete all monitor, sponsor and lab queries in a timely manner.
  • Accurate and timely entry into CTMS.
  • Other duties and responsibilities as assigned or directed.

Secondary Responsibilities:

Maintains Quality Service and Departmental Standards by

  • Reading, understanding and adhering to organizational Standard Operating Procedures (“SOP”)
  • Assisting in establishing and enforcing departmental standards

Contributes to team effort by

  • Working with internal staff to resolve issues
  • Exploring new opportunities to add value to the organization and departmental processes
  • Helping others at the site to achieve site goals
  • Performing other duties as assigned
  • Support the organization’s mission and goals

Maintains Technical and Industry Knowledge by

  • Attending and participating in applicable company-sponsored training
  • Attending and participating in recruitment meetings

Additional skill set:

  • Strong motivational skills and abilities – promoting a team-based approach
  • Strong interpersonal and communication skills, both verbal and written
  • Strong organizational and leadership skills
  • Goal oriented
  • Ability to maintain a professional and positive attitude
  • Ability to communicate in a clear and professional manner
  • Adhere to GCP
  • Attention to detail and accuracy in completing tasks
  • Strong ability to multi-task

Education:

  • High School Diploma
  • CMA or RMA preferred

Experience:

At minimum 2 years’ experience in phlebotomy

Nothing in this position description restricts management’s rights to assign or reassign duties and responsibilities to this position at any time.

APPLY

Reports to: Site Lead & Site Manager
Department: Clinical

Summary:

The Clinical Research Coordinator is responsible for managing clinical trial performance and ensuring the conduct of their clinical trials is congruent with the vision and mission of the company. The CRC plans, coordinates, evaluates, and manages the care of both the participants and the data for their assigned trials. The CRC follows study specific protocol guideline and communicates and interacts with Investigators, clinic staff, CROs and Sponsors to effectively perform clinical research and coordinate research activities. All duties carried out by the CRC are done so in accordance with company policies, SOPs, and Good Clinical Practice (GCP) as well as all applicable local, state and federal regulations.

Primary Responsibilities:

  • Coordinate clinical trials conducted by a supervising Principal Investigator in accordance with FDA, GCP and protocol guidelines.
  • Identify potential problems or inconsistencies and take action as appropriate.
  • Articulate protocol issues to CRO and/or Sponsor, Site Lead, Manager, Principal or Sub-Investigator, and other members of the study team.
  • Collect initial subject health and demographic information by interviewing subjects and accessing other appropriate sources.
  • Review subject comprehensive medical documentation to determine protocol eligibility under the supervision of the Principal Investigator.
  • Ensure a flow of communication including telephone conferences between subject, study staff, referral sources and recruitment team, Sponsor and/or CRO, Monitor(s) and Auditors, if applicable.
  • Perform clinical tasks including, but not limited to: vital signs, height and weight, ECG, phlebotomy, specimen processing and packaging.
  • Maintain timely internal source documentation as well as sponsor-required information.
  • Maintain timely EDC data entry and query resolution.
  • Maintain timely CTMS data entry of patient visits and study information.
  • Complete Verification of subjects before consenting.
  • Report hospital census data, if applicable.
  • Dispense and maintain accurate records of investigational and study product.
  • Educate subject and family members regarding specific studies and clinical drug trials in general.
  • Complete all monitor and sponsor queries in a timely manner.
  • Perform Quality Control (QC) checks on all trials per company SOP and interface with QA Director as needed.

Recruitment Responsibilities:

  • Send “All Users” email upon enrollment activation or enrollment closure
  • Participate in recruitment planning meetings prior to study start
  • Provide weekly updates to Active Studies Report
  • Communicate all advertising needs to recruitment team
  • Maintain weekly communication with recruitment team in order to maximize recruitment in all enrolling trials
  • Communicate the need for study or company flyers

Secondary Responsibilities:

Maintains Quality Service and Departmental Standards by

  • Reading, understanding and adhering to organizational Standard Operating Procedures (“SOP”)
  • Assisting in establishing and enforcing departmental standards

Contributes to team effort by

  • Working with internal staff to resolve issues
  • Exploring new opportunities to add value to the organization and departmental processes
  • Helping others at the site to achieve site goals
  • Performing other duties as assigned
  • Support the organization’s mission and goals

Maintains Technical and Industry Knowledge by

  • Attending and participating in applicable company-sponsored training
  • Attending and participating in Sponsor investigator meetings, recruitment meetings, and trainings

Skills And Qualifications:

  • CCRC or CCRP certification preferred
  • Strong motivational skills and abilities – promoting a team-based approach
  • Strong interpersonal and communication skills, both verbal and written
  • Strong organizational and leadership skills
  • Goal oriented
  • Ability to maintain a professional and positive attitude
  • Detail Oriented
  • Strong critical thinking skills
  • Strong ability to multi-task
  • Strong computer skills
  • Ability to support and demonstrate the mission and goals of the company
  • Excellent interpersonal and customer service skills
  • Knowledge of medical terminology and clinical practices

Experience:

At least 2 years of experience as a CRC in clinical research or relevant clinical role

Nothing in this position description restricts management’s rights to assign or reassign duties and responsibilities to this position at any time.

APPLY

Reports to: Site Administrator
Department: Clinical Operations

Summary:

The Mental Health Technician (MHT) plays a vital role in maintaining the overall safety of all Subjects while in the facility.

Summary of Essential Job Functions:

    • Perform safety rounds at determined intervals while documenting findings.
    • Oversee general milieu while promoting a safe environment.
    • Be knowledgeable of and incorporate non-violent crisis intervention de-escalation techniques to effectively manage the agitated Subject.
    • Understand and honor the established research unit rules, regulations, and Policy & Procedures.

Perform other duties as assigned. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Skills And Qualifications:

  • Possesses strong organizational Skills
    • Follows through on assignments
  • Able to work independently
  • Functions well in a high-pressure environment
  • Possesses excellent communication skills
    • Exhibits strong verbal and written communication skills through positive interactions with coworkers, managers, clients and vendors.
  • Displays team collaboration skills
    • Works effectively and collaboratively with team members to accomplish goals
  • Curious and passionate about learning and innovation
  • Able to balance tasks with competing priorities
  • Able to accept direction and constructive criticism from supervisors and managers

Education:

  • High School Diploma

Experience:

  • 2+ years of relevant work experience working in an inpatient setting.
  • Certification in Behavioral Health Technician (CBHT) preferred.
  • Proficiency in English required
  • Proficiency in English and Spanish preferred.

Nothing in this position description restricts management’s rights to assign or reassign duties and responsibilities to this position at any time.

APPLY

Reports to: Regulatory Manager, Director of Quality Assurance and Vice President
Department: Regulatory

Summary:

The Regulatory Coordinator completes and maintains regulatory documents for clinical studies/trials to ensure protocol, regulatory and Standard Operating Procedures (SOP) and Good Clinical Practice (GCP) compliance. Assists Regulatory Manager and trains regulatory staff as delegated by the Regulatory Manager or Director of Quality Assurance. The position requires strong written communication skills, attention to detail, ability to meet multiple and changing deadlines, the ability to interact with a variety of people and to consult numerous sources for information in order to prepare documents and assist with responses to IRB and sponsor questions that are compatible with numerous policies and procedures. Incumbent must be able to work in a very busy interactive environment with frequent interruptions and to perform tasks accurately and quickly.

Summary of Essential Job Functions:

  • Notify administration, regulatory, recruitment, and study team including PI upon receipt and submission of regulatory documents
  • Request list of staff to be included as sub-investigators on 1572 from study coordinator
  • Request answers to questions from CRO/Sponsor (see attachment) prior to completion of documents
  • Prepare and submit regulatory documents to CRO/IRB
  • Obtain study advertising materials from other studies with same indication and submit to advertising director for approval prior to submission of initial regulatory document
    • save ads (submission and IRB approval) under the study
    • complete “Recruitment Tracking Log” for ads
  • Obtain subject stipend/compensation from contract department
  • Review initial IRB approved consent form to ensure accurate information such as site address (if applicable), office and emergency phone numbers, and compensation
  • Review all tabs in the regulatory binder and make copy of documents for study coordinators as applicable to their study
  • Create hospital/facility manual for study and provide administrator with the manual at satellite site
  • Create study contact sheet for each study and complete section as applicable
  • Create and maintain a consent log under each study
  • Ensure regulatory binders are logged out and signed in according to SICR SOPs
  • Follow procedures pertaining to each study as applicable to department
  • Maintain regulatory binders for each study
  • Create “Correspondence Binder” as part of regulatory binders for each study
  • Update binders throughout the duration of study until study close-out
  • Follow other SICR SOPs as pertaining to regulatory affairs
  • Work closely with clinical research coordinator to ensure issues are resolved after monitor’s visit
  • Provide copy of protocol amendment and revised investigator drug brochure (IDB) after IRB approval
    • notify site by e-mail when amendment is received and file under study
    • notify site by e-mail when amendment is IRB approved and attach copy of approved documents along with amendment
    • notify site to train team on amendment and provide regulatory department with copy of training document for filing
    • after receipt of IRB approved amendment, informed consent form, if applicable, and request in-patient sites to provide copy to hospital administrator for their manual
  • Ensure documents are filed in binders before monitor’s visits
  • Maintain current knowledge of regulatory affairs and/or issues
  • Attend Study Initiation Visit (SIV) and Close Out Visit (COV)
  • Archive documents for study per SICR SOPs
  • Create and maintain SICR staff CVs.
  • Perform other related duties in cidental to the work described herein and as delegated by the Regulatory Manager or Director of Quality Assurance.
  • May perform other duties not specifically listed in this job description as assigned by their immediate supervisor.
  • Reports, monitors, distribute and maintain files for all safety information including Investigational Drug Brochures, IND safety reports and Serious Adverse Events (SAE) reports.
  • Prepares regulatory documentation packets and creates all FDA 1572 Forms for initial submissions. Ensures all necessary forms are submitted to Sponsor Company to activate protocols.
  • Tracks expirations and retrieves current documentation for medical licensures, CVs and laboratory accreditations.
  • Posts regulatory documents including protocols, amendments, consent forms, SAE forms etc. on the company server.
  • Strong focus on teamwork, attention to detail, excellent organizational and planning skills. Must have ability to prioritize, excellent communication skills, and ability to work in a multi-task environment.
  • Proficient with Microsoft Word, Excel. Training in GCP and HIPAA regulations will be required.
  • May perform other duties not specifically listed in this job description as assigned by their immediate supervisor.
  • Ability to verbally communicate effectively with contract research associates (CRAs) or study monitors, company’s coordinators, marketing staff and management; pharmaceutical companies; contract research organizations (CROs), Institutional Review Board (IRBs); and other team members.

Experience/Training:

  • Must have clinical research experience working with protocols including human subjects’ applications and informed consent documents.
  • Must be able to maintain confidentiality.
  • Demonstrated organizational skills including ability to develop accurate filing systems.
  • Familiarity with medical terminology.
  • Experience with computer systems and software (including databases, spreadsheets, and word processing). Ability to use software to develop organized information sources and to provide a variety of reports.
  • Experience with Microsoft Office products such as: Word, Adobe and Excel.

Education:
Minimum, Bachelor’s Degree

Specifications:

Minimum 2-3 years’ experience in clinical research regulatory required.
Read, Write and Speak English fluently
Strong written communication skills
Ability to respond appropriately to Sponsor/CRO representative
Interaction with a wide variety of people
Maintain confidential information
Ability to communicate only the facts to recipients or to decline to reveal information
Ability to project a professional, friendly, helpful demeanor
Must be able to remain in a stationary position 90% of the time
Constantly operates a computer and other office productivity machinery, such as a copy machine, fax
machine, printer, and paper shredder.
The person in this position frequently communicates with research staff, Principal investigators,
marketing department, and sponsor company representatives regarding regulatory documents. This
individual must be able to exchange accurate information in these situations.
Frequently moves boxes weighing up to 20 pounds for archiving or review by a sponsor company
representative and/or regulatory agency. Boxes can be transported by hand truck.

Nothing in this position description restricts management’s rights to assign or reassign duties and responsibilities to this position at any time.

APPLY

Reports to: Marketing Manager & Patient Recruitment Manager
Department: Marketing & Recruitment

Summary:

The Marketing Specialist is responsible for the planning, development, and execution of the Segal Trials marketing efforts across all the ST network. They ensure marketing functions support the company in meeting its contract and enterprise goals. The Marketing Specialist approaches their role from a result driven and goal-oriented perspective, approaching their tasks with energy and an innovative mindset to ensure that Segal Trials’ goals are met. The person in this role works with marketing, the call center, outreach coordinators and clinical operations to design and implement patient recruitment programs, achieving patient participation growth for assigned indications, studies, and for the enterprise as a whole.

DUTIES AND ESSENTIAL JOB FUNCTIONS:

  • Facilitate the marketing and advertising initiatives for all clinical trials within the site network, including creative and ad placement and creation of IRB Ad packages
  • Maintain knowledge of all currently enrolling trials and their enrollment statuses, including which trials are high priority status
  • Communicate marketing strategies and advertising campaigns to Patient Recruitment Manager during development of recruitment plans and pivot/update as needed throughout the life of the trial
  • Understand ROI of each marketing initiative
  • Attend regular recruitment meetings to review the enrollment status of all trials, sites, and the enterprise as a whole and adjust strategies as needed to achieve set goals
  • Ensure all social media outlets, the company website, and all other public materials are up to date with current and upcoming studies, along with any other marketing communications
  • Request edits on company website and monitor the results to ensure accuracy of changes (i.e. staff changes, announcements, news, blog content, and enrolling studies)
  • Facilitate text and email blasts as requested
  • Assist with preparation, coordination and execution of patient events and company events, parties, meetings, and conferences
  • Ensure consistency in the company’s brand messaging across all platforms
  • Understand advertising budgets for all clinical trials; ensure proper utilization, maintain knowledge of remaining dollars, and request increased advertising dollars, as needed
  • Act as a liaison, communicating with pharmaceutical company study representatives as needed for recruitment-based discussions
  • Meet regularly with managers to review goal performance and return on advertising investments
  • Maintain an indication-based library of ads, supporting cost efficiencies and ease of use
  • Provide support to the Call Center and Outreach to ensure the successful organization of all leads resulting from marketing initiatives
  • Assist with community outreach and educational presentation scheduling and materials
  • Maintain portals ensuring all initiatives are up to date with currently enrolling studies, proper collateral is used, and leads are distributed appropriately within the CTMS system or call center team
  • Oversee Refer a Friend program and provide updates and inefficiencies if noted; ensure proper marketing of program across all enterprise platforms
  • Regularly confirm that the volume of leads through various sources (i.e., inbound calls, web contacts, referrals) are adequate to meet study, site, and enterprise goals, and adjust as needed
  • Create and distribute all company marketing materials, including branding materials and other collateral that help support company staff at conferences and meetings
  • Execute recruitment initiatives such as SEO, Google AdWords, Facebook sponsored/organic ads, and PPC
  • Execute all digital marketing campaigns related to recruitment
  • Maintain patient testimonials and ensure posts to website, social media, and all-staff emails
  • Ensure website blog is regularly updated, expanding blog content and provide opportunities for staff to participate if interested

Analysis and Reporting:

  • Maintain portal metric report containing number of leads per portal, indication, status, and success rate
  • Maintain advertising calendar for company and sponsor-initiated marketing strategies

Perform other duties as assigned. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Report to duty at physical locations other than the primary assigned location(s) on an as-needed basis. The fluctuating nature of the industry and the existence of multiple physical business addresses mean that employees must be prepared to adjust work location within reason as dictated by business needs.

OTHER SKILLS AND ABILITIES:

  • Possesses strong organizational skills

    • Able to prioritize, delegate, direct, support, assign and evaluate others’ work.
    • Follows through on assignments in a timely manner.
  • Demonstrated abilities in performance management

    • Able to influence and encourage others to perform their jobs effectively & responsibly.
    • Successful previous history with training and leading employee teams.
  • Able to work independently.
  • Functions well in a high-pressure environment.
  • Strong Customer Service orientation.
  • Goal and solutions oriented.
  • Possesses excellent communication skills.

    • Exhibits strong verbal and written communication skills through positive interactions with coworkers, managers, clients and vendors.
  • Displays team collaboration skills

    • Works effectively and collaboratively with team members to accomplish goals
  • Curious and passionate about learning and innovation.
  • Skilled at thoughtful risk taking to accomplish tasks.
  • Able to balance tasks with competing priorities.
  • Able to accept direction and constructive criticism from supervisors, managers, and peers.

REQUIREMENTS

  • Bachelor’s Degree in marketing or a related area.
  • 2+ years of previous relevant marketing/ advertising experience.
  • Knowledge of marketing tools, and social media management.
  • 2+ Years of digital marketing experience.
  • Knowledge of graphic design.
  • Knowledge of CRM software preferred.
  • Proficiency in English required.
  • Proficiency in English and Spanish preferred.
  • Proficiency with Microsoft Office, including Outlook, Excel, and PowerPoint.
  • Historic success with marketing strategy and initiatives.

Nothing in this position description restricts management’s rights to assign or reassign duties and responsibilities to this position at any time.

APPLY

Reports to: Controller/AR Manager
Department: Administration

DUTIES AND ESSENTIAL JOB FUNCTIONS:

  • Print and review CTA/ Budget/ ICF/ Protocol, then create study template arms in CTMS and have Accounts Receivable Manager/Controller review and approve.
  • Create and maintain site’s Contract/ Budget binder.
  • Update Clinical Trial Management System (CTMS) study templates regularly based on budget amendments.
  • Upload contracts and budgets to CTMS for all studies.
  • Update Controller on study awarded spreadsheet data, Protocol, CTA, & ICF received, SIV scheduled, Study start date.
  • Revise study status in CTMS from upcoming pending to upcoming awarded to enrolling once site activation letter received.
  • Verify Bear Transportation Invoices in CTMS and record that the sites enter the transportation visits.
  • Prepare Weekly Bear Transportation Invoices Allocation, verify the numbers and enter it in QuickBooks Monthly.
  • Create Budget Breakdown Checklist (Billable Items from the project’s budget)
  • Maintain active studies Billable list Spreadsheet.
  • Optimize invoicing of billable items with effective communications with site staff, and Operations and contracts department.
  • Review bills received from Accounts Payable to ensure accurate invoicing.
  • Generate invoices through the CTMS for each separate sponsor containing all invoiceable visits performed, hospital bed days and miscellaneous budget items incurred as a result of visits performed or of study activity.
  • Generate MONTHLY Invoices for Dry Ice, Transportation, Advertising, Recruitment, Community Outreach, Chart Reviews and other.
  • Provide invoices to all sponsors via email and in a timely manner.
  • Assisting Accounts Receivables Manager with performing monthly collections using Monthly Receivables Report & Study Budgets.
  • Contacting/Emailing sponsors for non-payment and/or payment details when necessary.
  • Record and Reconcile payments received in CTMS for specific studies.
  • Provide Weekly Site Performance Activity Report, which analyzes site performance by: Site, Team lead, Indication and Visit revenue performance.
  • Make a weekly report on QB of all bank deposits, transfers and attach them with receivable invoices.
  • Maintain Checks received database and Make a daily report of cash received.
  • Enter all deposits in QuickBooks by specific customer or study – ensure that study specific protocol numbers and site details listed correspond with studies indicated on bills.
  • Cash Projection Report creations and weekly Revised updates per Upper management request.
  • Create receipts, sort, and maintain the inventory spreadsheet of CTMS payment cards, subway gift cards, and VISA gift cards provided to the site.
  • Audit, Scan, and upload signed receipts to patient profile in CTMS.
  • Other tasks as assigned by Controller or President.

Nothing in this position description restricts management’s rights to assign or reassign duties and responsibilities to this position at any time.

APPLY